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Financial Policy

Last Updated: 01 January, 2026

1. Policy Statement

Zoom Bangladesh is committed to ensuring transparency, accountability, and integrity in the management of all financial resources. All funds shall be used efficiently and solely for organizational purposes in compliance with applicable laws and donor requirements.

2. Scope

This policy applies to all employees, volunteers, management, and any individual responsible for handling financial transactions within Zoom Bangladesh.

3. Financial Governance

  • The Executive Council provides overall financial oversight.
  • The Treasurer/Finance Officer manages financial operations and reporting.
  • Authorized personnel must approve all financial transactions.

4. Budgeting

  • Annual and project-based budgets must be prepared and approved in advance.
  • All expenditures must align with the approved budget.

5. Accounting & Record Keeping

  • All financial transactions must be accurately recorded and documented.
  • Proper books of accounts and supporting documents must be maintained.

6. Bank & Cash Management

  • All funds must be deposited in official bank accounts of the organization.
  • Bank accounts must be operated by authorized signatories.
  • Cash handling must be limited and properly controlled.

7. Income & Expenditure

  • All income must be recorded and supported by official receipts.
  • Expenditures must be pre-approved and supported by valid documents.

8. Procurement

  • Procurement must ensure transparency, fairness, and value for money.
  • Competitive quotations should be obtained where applicable.

9. Payroll & Assets

  • Salaries and benefits must follow organizational policy.
  • All assets must be recorded, monitored, and properly maintained.

10. Financial Reporting & Audit

  • Regular financial reports must be prepared and reviewed.
  • Annual external audits must be conducted.

11. Fraud & Compliance

  • Zero tolerance for fraud, corruption, or misuse of funds.
  • Violations will result in disciplinary and/or legal action.

12. Policy Review

This policy will be reviewed periodically and updated as necessary.